Executive Assistant/Office Administrator Lead

Location:
Houston, TX, United States
Business:
Energy Systems
Contract type:
Permanent Employee
Job ID:
6516
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Overview

About us

We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.

As a trusted voice for many of the world’s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.

About the role

Are you motivated by the opportunity to support the transition to a clean energy economy, one that positively impacts society and the planet? Do you thrive in a fast‑paced environment where no two days look the same, and where strong organization, initiative, and collaboration make a real difference?

DNV Energy Systems is seeking a dynamic Executive Assistant/Office Administrator Lead to provide high‑impact administrative, operational, and business support to a senior executive and a distributed North American team working across onshore and offshore wind, solar, battery storage, energy efficiency, and other renewable and sustainable energy initiatives.

This role is critical to enabling both effective executive support and a high‑functioning Houston office environment.

Why Work With Us

Our high‑performing, innovative teams work every day to accelerate the deployment and operation of renewable energy solutions to address climate change. At DNV, our values are grounded in equity, respect, and inclusion, and we strive to reflect these principles in how we work together and the impact we make in the world.

We offer a collaborative culture, competitive benefits, and extensive learning and development opportunities through global and regional initiatives designed to support your growth.

This is a full‑time role based in our Houston, TX office with a hybrid work schedule. The primary in‑office days are Tuesday through Thursday, with flexibility on other days based on business needs.

What You’ll Do

This role spans three primary areas of responsibility and offers a wide variety of work across executive support, office operations, and business coordination.

Office Administration (Approx. 45%)

  • Ensure a safe, efficient, and engaging working environment for the Houston office
  • Oversee office equipment, supplies, furniture, and local vendor relationships
  • Coordinate office culture initiatives, including celebrations, events, and office gatherings
  • Manage incoming mail, shipments, visitors, phone communications, and building systems (key cards, alarms)
  • Serve as the office representative for facilities and QHSSE matters, maintaining health, safety, and compliance documentation and coordinating quarterly HSE meetings
  • Support onboarding logistics for new hires in partnership with HR and IT (workspace setup, access, equipment)
  • Collaborate as an active member of the Administrative Team to ensure consistent coverage and shared best practices

Business, Market & Clerical Support (Approx. 30%)

  • Support contracting, proposal, and knowledge management processes using internal systems (e.g., Salesforce, TeamCenter, ClickUp)
  • Assist with proposal development, including document setup, coordinating CVs and bios, and general proposal logistics
  • Prepare and format PowerPoint presentations, Excel spreadsheets, and Word documents on market or technical topics
  • Coordinate logistics for team summits, including catering and transportation
  • Support purchase order routing, invoicing system, office supply orders

Executive & Leadership Support (Approx. 25%)

  • Provide day‑to‑day administrative support to the North America leadership team
  • Manage expense reports, invoice processing, and travel coordination
  • Anticipate executive and leadership needs, ensuring smooth operations and timely follow‑through

Regional & Cross-Office Administrative Leadership (Approx. 15–20%)

  • Serve as the lead administrative point of contact for Energy Systems offices across North America, coordinating closely with local office administrators
  • Coordinate and align administrative support activities across offices to ensure consistency, efficiency, and coverage
  • Establish and maintain standard operating practices for office administration, executive support, and onboarding logistics across locations
  • Lead regular check-ins with administrative peers to share best practices, address issues, and coordinate priorities
  • Act as an escalation point for complex administrative, facilities, or leadership-support issues spanning multiple offices
  • Support leadership with regional planning, communications, and change management initiatives impacting multiple offices

What we offer
  • Generous paid time off (vacation, sick days, company holidays, personal days)
  • Multiple Medical and Dental benefit plans to choose from, Vision benefits
  • Spending accounts – FSA, Dependent Care, Commuter Benefits, company-seeded HSA
  • Employer-paid, therapist-led, virtual care services through Talkspace
  • 401(k) with company match
  • Company provided life insurance, short-term, and long-term disability benefits
  • Education reimbursement program
  • Flexible work schedule with hybrid opportunities
  • Charitable Matched Giving and Volunteer Rewards through our Impact Program
  • Volunteer time off (VTO) paid by the company
  • Career advancement opportunities

**Benefits vary based on position, tenure, location, and employee election**

DNV is a proud equal opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. US applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department (hrrecruitment.northamerica@dnv.com). Information received relating to accommodation will be addressed confidentially.

For more information

https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

About you

What Is Required

  • Bachelor’s degree in a relevant field (e.g., Business Administration) or in lieu of a degree, 10+ years of relevant experience
  • At least 7 years of experience in a large and/or dynamic corporate environment performing core administrative functions
  • Advanced proficiency in Microsoft Office (Outlook, Teams, Word, PowerPoint, Excel)
  • Strong organizational and time‑management skills with the ability to work independently, prioritize effectively, and manage multiple deadlines
  • Professional demeanor with strong interpersonal skills; proactive, approachable, and service‑oriented
  • Ability to anticipate needs and adapt in a fast‑changing environment
  • Less than 5-10% travel expected
  • Excellent written and verbal English communication skills
  • We conduct pre-employment drug and background screening

What Is Preferred

  • Experience in renewable energy, consulting, or professional services environments
  • Passion for supporting clean energy, sustainability, and energy equity
  • Familiarity with project management or collaboration tools
  • Experience supporting remote or distributed teams
  • Experience with copilot

*Immigration-related employment benefits, for example visa sponsorship, are not available for this position*

Benefits

Please note, benefits may depend on your contract type, please confirm with your recruiter.

Profit Share

You’ll be part of our global profit share scheme that means we all share in our success as a business. If we profit, so do you. This will be part of our Total Compensation approach each year and depends on our year-end results.

Personal Development

You’ll have a lot of opportunities to learn and grow. Whether it’s building your network, having resources to plan and realise your career goals or enjoying genuine freedom to satisfy your curiosity, we’ll make sure you’re always growing and developing.

401(k)

DNV provides the option for eligible employees to enroll in our professional managed 401(k) plan. We’ll match up to a percentage of employee elected investment, which will become fully vested after a few years.

Healthcare and more

You’ll have multiple medical plans to choose from including Dental, Vision, RX plans, AD&D, Critical Illness, ST/LT Disability, Paid Parental Leave, Virtual TalkSpace Therapy.

Additional benefits

ID theft protection, generous PTO accrual including paid volunteer time off, company paid holidays, discounted pet insurance, dollar-for-dollar charitable donation matching, Dollars for Doers, additional vacation hours purchase plan, commuter benefits, Employee Assistance Program (EAP), tuition reimbursement.

Values-led organization

Our values show a commitment to employees and the community they serve. These serve a guiding light on our journey to fulfill our Purpose of safeguarding life, property, and the environment. Driven by these Values, you’ll have the opportunity to give back through not only charitable matched giving, but through direct support to community organizations and as a mentor to students in underserved communities.

Diversity, Equity and Inclusion

At DNV, our commitment to Diversity, Equity, and Inclusion is not only an ethical choice, but also a business decision.

Diversity, fairness, and a sense of belonging are a source of strength for our people, our business, and our customers, and help us to deliver on our purpose, vision, and values.

Learn more

Working here

Since 1864 we’ve been dedicated to safeguarding life, property and the environment. Today we remain at the forefront of new technologies and techniques to help our customers transform for a more sustainable future.

At DNV you can expect to deliver career and industry defining work. You’ll be given the time to build your network, the resources to support your development, and the freedom to satisfy your curiosity and desire to learn.

Learn more

Application Process

FAQs

Welcome to our Frequently Asked Questions page. We’ve put together answers to the questions we’re asked most often to help you find the information you need quickly and easily. Whether you're curious about our recruitment process, benefits or career growth and development, you should find the information below.

How can I find job openings that fit my skills and interests?

Explore our official job search page where you can use filters such as job type, location, and department to find roles that best match your qualifications and career aspirations.

What’s your application process like?

You can apply directly through our careers page by submitting your CV and any other documents we require (i.e. university diplomas/transcripts; visas; previous employment reference letters). Make sure your application is fully completed, and you tailor it to the specific job listing. 

Is your recruitment process designed to be inclusive and accessible?

Yes, it is. We're an equal opportunities employer and welcome applications from all candidates. We’re happy to support your need for any adjustments during the application and hiring process. Share the details of what you need within your application.

What types of interviews might I undergo?

Depending on your role, our interview process may include initial phone screenings, video conferences, and in-person interviews, focusing on both your technical abilities and our shared values. You can ask your recruiter specifically about the interview process for your role. 

How long does the hiring process typically take from application to decision?

The timeline can vary but we make every effort to reply to each candidate as soon as possible and keep everyone up-to-date with where they are in the recruitment process.

How do I know if a recruitment contact is legitimately from your company?

Official communication will come from our verified company email addresses. Carefully check any suspicious looking emails and if you have any doubts, don’t engage.

Are there any fees involved in your recruitment process?

No, we do not charge any fees at any stage of our recruitment process. All applications and interviews are free of charge, we will never ask you to pay any fees or make any payments – please be wary of any requests for payment as these are likely scams.

What should I do if I suspect a job scam?

If you encounter suspicious job postings or recruitment practices, do not provide personal information and contact your recruiter as soon as possible. We take these matters seriously. We will never ask you to pay any fees or make any payments part of our recruitment process.

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Disclaimer

Please beware of recruitment scams that pretend to be from DNV or its employees. We will never ask you to pay any fees or make any payments as part of our recruitment process.