Profit Share
You’ll be part of our global profit share scheme that means we all share in our success as a business. If we profit, so do you. This will be part of our Total Compensation approach each year and depends on our year-end results.
Administrative Assistant - Dallas Office
- Location:
- Dallas, TX, United States
- Business:
- Energy Systems
- Position type:
- Full Time
- Job ID:
- 2943
Overview
About us
We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.
As a trusted voice for many of the world’s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.
About Energy Systems
About the role
This role is based at our DNV office in Dallas (TX), presenting a dynamic hybrid schedule where employees will typically spend three (3) days per week working from either a DNV office or client location/site. Further details regarding role-specific requirements will be shared during the interview process.
What You’ll Do
Variety is the spice of life; no two days will be the same! Generally, this role includes three main areas, but other duties may be assigned:
Leadership Support (45%): Support the North America leadership team with a wide range of activities, including: expense reports, invoice management and travel management.
Office Administration (25%): Ensure the successful, safe, and engaging working conditions of the Dallas and Austin offices, as well as liaise with other offices and internal DNV assistance functions. Tasks may include the following:
- Oversee management of all office equipment and supplies, including local vendor management and maintenance, purchases of office supplies and furniture. Local culture management including birthday/anniversary parties, monthly events, and the annual office party.
- Incoming mail/phone communications, shipments, visitor/courier management, office related shipping, building key card system, alarm system management, and assistance for remote employees.
- Serve as the office building representative in facilities administration on the QHSSE committee and maintain office health, safety, and compliance documentation, postings, and procedures; plan quarterly internal office HSE meeting.
- Direct administrative aspects of onboarding of new employees, in conjunction with HR and IT support services, including desk setup, access setup, equipment ordering, etc.
- Serve as a key member of the Administrative Team, collaborating and sharing ideas and knowledge base for consistent coverage and support.
Clerical Business and Market Support (30%): At DNV, our customers’ success is paramount to everything we do. In this role you will support the clerical and administrative efforts associated with processes, customers, proposals, subcontractors, and other business strategy. Activities may include:
- Support contracting and knowledge management in DNV’s internal tools, including SalesForce, TeamCentre, ClickUp.
- Support team summits by organizing catering, and transportation.
- Support proposal development including the setup of the document based on RFP information, pulling together CVs and bios, and other general coordinating activities.
- Support with preparing PowerPoint presentations, Excel spreadsheets, or Word memos on market and technical topics.
We offer a wealth of learning and development opportunities and a myriad of global and regional initiatives to enable you to grow within our organization.
What we offer
- Generous paid time off (vacation, sick days, company holidays, personal days)
- Multiple Medical and Dental benefit plans to choose from, Vision benefits
- Spending accounts – FSA, Dependent Care, Commuter Benefits, company-seeded HSA
- Employer-paid, therapist-led, virtual care services through Talkspace
- 401(k) with company match
- Company provided life insurance, short-term, and long-term disability benefits
- Education reimbursement program
- Flexible work schedule with hybrid/remote opportunities
- Charitable Matched Giving and Volunteer Rewards through our Impact Program
- Volunteer time off (VTO) paid by the company
- Career advancement opportunities
**Benefits vary based on position, tenure, location, and employee election**
How We Do It
We Care, We Dare, We Share
DNV is a proud equal-opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. US applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department (hrrecruitment.northamerica@dnv.com). Information received relating to accommodations will be addressed confidentially.
DNV is proud to announce being named one of Houston’s best places to work in the 2022 Houston Business Journal – Best Places to Work competition.
For more information
https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal
Read more here
Diversity and inclusion in everything we do every day - DNV
About you
What is Required
- Degree in relevant field (such as business administration) or 3 years of relevant experience
- 2 years of experience in a large and/or dynamic corporate environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.)
- Advanced proficiency with the Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, and Excel
- Excellent organizational and time management with aptitude to work independently, prioritize, multitask and work under tight timelines
- Passion to support the energy transition through clean energy development, sustainability-mindsets, and a focus on energy equity
- Strong English written and verbal communication
- Professional demeanour, strong interpersonal skills outgoing and helpful personality, ability to anticipate needs, and desire to try many new things. Less than 5% travel is expected as part of this position
What is Preferred
- Familiarity with renewable energy or consulting industries
- Knowledge of project management tools
- Experience supporting remote/distributed teams
**Immigration-related employment benefits, for example visa sponsorship, are not available for this position**
Benefits
Diversity, Equity and Inclusion
At DNV, our commitment to Diversity, Equity, and Inclusion is not only an ethical choice, but also a business decision.
Diversity, fairness, and a sense of belonging are a source of strength for our people, our business, and our customers, and help us to deliver on our purpose, vision, and values.
Learn more
Working here
Since 1864 we’ve been dedicated to safeguarding life, property and the environment. Today we remain at the forefront of new technologies and techniques to help our customers transform for a more sustainable future.
At DNV you can expect to deliver career and industry defining work. You’ll be given the time to build your network, the resources to support your development, and the freedom to satisfy your curiosity and desire to learn.
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