Executive Administrator-Commercial Team

Location:
Arlington, VA, United States
Business:
Energy Systems
Position type:
Full Time
Contract type:
Permanent Employee
Job ID:
3949
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Overview

About us

We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.

As a trusted voice for many of the world’s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.

About Energy Systems

We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.

About the role

Are you an experienced executive assistant, chief of staff, or admin looking to increase your strategic engagement?

Do you excel at identifying and mitigating roadblocks?

Are you ready to take on the challenge of streamlining commitments and enhancing interactions between executives?

Do you desire a seat at the table to directly influence other executives and play a key role in strategic decision-making?

Would you like to work for a company that invests in innovation, is foundation-owned, and prioritizes a culture of health, safety and the environment?

DNV’s Energy Systems group seeks an experienced Executive Administrator-Commercial Team for our North American Commercial team. The successful candidate will report to the Chief Commercial Officer and provide support for a 12-person senior commercial team who in turn support over 1,200 staff in North America.

The successful candidate will be responsible not only for administrative logistics but also for helping execute critical and strategic activities on behalf of the Chief Commercial Officer. This will require working with and across numerous teams locally and globally while embracing critical thinking and independent decision-making skills. Assignments from leaderships may require the successful candidate to flesh out approaches and define expected outcomes.

Other activities may include, providing or facilitating administrative support to senior commercial team, collaboration with leadership to identify, develop, and implement high-impact improvements, serve as liaison to executive and office administrators across North America, and support leadership in developing appropriate reporting and communication activities. We are looking for someone who can handle the day-to-day, while helping the team improve operations through strategic initiatives.

This role is based at our DNV office in Arlington, VA, presenting a dynamic hybrid schedule where employees will typically spend three (3) days per week working from either a DNV office or client location/site. Further details regarding role-specific requirements will be shared during the interview process.

What You’ll Do

This is a dynamic role, this position includes a mix of administrative, project delivery, and client facing activities.

  • Project leadership
    • Operating with a teamwork mentality that encourages building and maintaining interpersonal relationships, and collaborating with team members to share knowledge and best practices
  • Event Logistics
  • Administrative Activities
  • Overseeing project planning and execution for internally focused strategic initiatives or improvements, including developing plans, leading and guiding project teams and ensuring effective delivery throughout the project lifecycle
  • Leading and supporting logistics for executive-level internal and external events
  • Providing superb support in-person or remotely for events throughout the year
  • Setting and managing schedules and calendars for Chief Commercial Officer
  • Preparing and/or editing documents, such as expense reports, memos, and event plans
  • Creating spreadsheets, managing data, and preparing presentations
  • Negotiating with vendors

What we offer
  • Generous paid time off (vacation, sick days, company holidays, personal days)
  • Multiple Medical and Dental benefit plans to choose from, Vision benefits
  • Spending accounts – FSA, Dependent Care, Commuter Benefits, company-seeded HSA
  • Employer-paid, therapist-led, virtual care services through Talkspace
  • 401(k) with company match
  • Company provided life insurance, short-term, and long-term disability benefits
  • Education reimbursement program
  • Flexible work schedule with hybrid opportunities
  • Charitable Matched Giving and Volunteer Rewards through our Impact Program
  • Volunteer time off (VTO) paid by the company
  • Career advancement opportunities

**Benefits vary based on position, tenure, location, and employee election**

DNV is a proud equal opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. US applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department (hrrecruitment.northamerica@dnv.com). Information received relating to accommodation will be addressed confidentially.

For more information

https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

About you

What Is Required

  • Bachelor's degree in business administration, communication, or a related field. Equivalent professional experience accepted
  • Minimum seven (7) years of work experience in the areas described
  • Minimum three (3) years of work experience in a consulting or legal firm
  • Willingness to undertake new and challenging activities
  • Ability to think creatively to find a solution to a problem
  • An interest in using data and research to tell a story
  • Ability to work collaboratively with a diverse team and have a positive, team-oriented attitude and professional demeanor
  • Excellent written and verbal English communication skills; comfortable communicating with team members with different cultural backgrounds and experience
  • Proven ability to manage clients, staff, and tasks to quality, budget, and deadline targets
  • Accustomed to multi-tasking and working under tight deadlines in a dynamic environment
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
  • We conduct pre-employment drug and background screening

What Is Preferred

  • Experience working in similar roles in a consulting or law firm environment
  • Experience with Salesforce or other customer relationship management systems
  • Experience with Power BI
  • Experience working with brand management or communication teams
  • Project management certification

*Immigration-related employment benefits, for example visa sponsorship, are not available for this position*

Benefits

Profit Share

You’ll be part of our global profit share scheme that means we all share in our success as a business. If we profit, so do you. This will be part of our Total Compensation approach each year and depends on our year-end results.

Personal Development

You’ll have a lot of opportunities to learn and grow. Whether it’s building your network, having resources to plan and realise your career goals or enjoying genuine freedom to satisfy your curiosity, we’ll make sure you’re always growing and developing.

Purpose-led organization

You become part of a world-leading company where we know and live our purpose; to safeguard life, property, and the environment, with the opportunity to tackle global change through your work.

401(k)

DNV provides the option for eligible employees to enroll in our professional managed 401(k) plan. We’ll match up to a percentage of employee elected investment, which will become fully vested after a few years.

Healthcare and more

You’ll have multiple medical plans to choose from including Dental, Vision, RX plans, AD&D, Critical Illness, ST/LT Disability, Paid Parental Leave, Virtual TalkSpace Therapy.

Additional benefits

ID theft protection, generous PTO accrual, company paid holidays, discounted pet insurance, charitable donation matching, additional vacation hours purchase plan, commuter benefits, Employee Assistance Program (EAP), tuition reimbursement.

Diversity, Equity and Inclusion

At DNV, our commitment to Diversity, Equity, and Inclusion is not only an ethical choice, but also a business decision.

Diversity, fairness, and a sense of belonging are a source of strength for our people, our business, and our customers, and help us to deliver on our purpose, vision, and values.

Learn more

Working here

Since 1864 we’ve been dedicated to safeguarding life, property and the environment. Today we remain at the forefront of new technologies and techniques to help our customers transform for a more sustainable future.

At DNV you can expect to deliver career and industry defining work. You’ll be given the time to build your network, the resources to support your development, and the freedom to satisfy your curiosity and desire to learn.

Learn more

Application Process

FAQs

Welcome to our Frequently Asked Questions page. We’ve put together answers to the questions we’re asked most often to help you find the information you need quickly and easily. Whether you're curious about our recruitment process, benefits or career growth and development, you should find the information below.

How can I find job openings that fit my skills and interests?

Explore our official job search page where you can use filters such as job type, location, and department to find roles that best match your qualifications and career aspirations.

What’s your application process like?

You can apply directly through our careers page by submitting your CV and any other documents we require (i.e. university diplomas/transcripts; visas; previous employment reference letters). Make sure your application is fully completed, and you tailor it to the specific job listing. 

Is your recruitment process designed to be inclusive and accessible?

Yes, it is. We're an equal opportunities employer and welcome applications from all candidates. We’re happy to support your need for any adjustments during the application and hiring process. Share the details of what you need within your application.

What types of interviews might I undergo?

Depending on your role, our interview process may include initial phone screenings, video conferences, and in-person interviews, focusing on both your technical abilities and our shared values. You can ask your recruiter specifically about the interview process for your role. 

How long does the hiring process typically take from application to decision?

The timeline can vary but we make every effort to reply to each candidate as soon as possible and keep everyone up-to-date with where they are in the recruitment process.

How do I know if a recruitment contact is legitimately from your company?

Official communication will come from our verified company email addresses. Carefully check any suspicious looking emails and if you have any doubts, don’t engage.

Are there any fees involved in your recruitment process?

No, we do not charge any fees at any stage of our recruitment process. All applications and interviews are free of charge, we will never ask you to pay any fees or make any payments – please be wary of any requests for payment as these are likely scams.

What should I do if I suspect a job scam?

If you encounter suspicious job postings or recruitment practices, do not provide personal information and contact your recruiter as soon as possible. We take these matters seriously. We will never ask you to pay any fees or make any payments part of our recruitment process.

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Disclaimer

Please beware of recruitment scams that pretend to be from DNV or its employees. We will never ask you to pay any fees or make any payments as part of our recruitment process.