Team Lead Project Administration

All locations
  • Shanghai, China
  • Singapore, Singapore
  • Kuala Lumpur, Malaysia
  • Seoul, South Korea
  • Busan, South Korea
Business:
Energy Systems
Position type:
Full Time
Contract type:
Permanent Employee
Job ID:
7193
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Overview

About us

We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.

As a trusted voice for many of the world’s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.

About Energy Systems

We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.

About the role

DNV Energy Systems Region Asia Pacific consists of roughly 650 people, with physical presence across 14 countries. Our business area Finance & Performance (F&P) team helps the business maintain accurate financial information, supports strategic decision making and acts as a Business Partner to drive excellent commercial performance. We need leaders who drive business operations to meet customers’ expectations while also continuously improving the way we work. Region APAC is seeking the Team Lead role within the Project Administration area to manage our team of Project Administrators.

The Team Lead Project Administration is part of the regional Project- Controlling, Administration & A/R section, and reports to the regional Head of Project Controlling. The Team Lead Project Administration is responsible for managing the (virtual) team of Project Administrators, implementing and enforcing policies and procedures in line with BA Center governance, streamlining the transactional activities in the project-to-invoice process. The person in this role has a high competence in understanding our system landscape and the existing interfaces in order to contribute to finding new innovative solutions for improved efficiency and quality. The person in this role contributes to a culture of being accountable and taking responsibility.

Primary tasks of this role:

  • Implements change in the transactional activities of the Project-to-Invoice processes (project set-up, project updates, invoicing and project closing activities).
  • Line manager of the full time Project Administrators and support the part time business support personnel with best practices and training incl governance.
  • Collaborates with BA Centre governance to improve the relevant steps in the global Project-to-Invoice process.
  • Uses relevant KPIs to monitor progress and effectiveness in handling the transactional tasks including fast turnaround of WIP into a quality invoice.
  • Effectively control and reduce credit memo, improve billing quality, and accelerate cashflow.
  • Eagerness to implements and follows standardized global processes while complying with local regulations.
  • Quality assure the relevant steps in the processes in alignment with global governance.
  • Strong affinity to use automation to further improve the process.
  • Implements and clearly communicate relevant interfaces to stakeholders (e.g. PMs, Project Controllers, Business Controllers and GSS) supporting the effective handling of the teams work list.
  • Stimulates a high performing culture, sets direction, is output driven and act as a role model for an inspiring employee experience.
  • Uses global tools and methods and willingness to collaborate with the BA Center to improve these.
  • Actively involved in resolving issues with PMs, Business controllers and GSS teams.
  • Reviews and provides guidance on project setup and administration including complicated projects (multi-tier).

What we offer
  • Flexible work arrangements for better work-life balance
  • Generous Paid Leaves (Annual Leave, Compassionate Leave, Parental Leave, Marriage Leave, Maternity Leave, Prolonged illness)
  • Medical benefits
  • Maternity Benefits
  • Pension and Insurance Policies (Group Life Insurance, Salary Continuance Insurance, Worker’s Compensation for all employees, Corporate Business Travel Insurance)
  • Additional Benefits (Long Service Awards, Professional Membership, Mobile Phone Reimbursement, Glasses (only Vietnam)
  • Profit Share

*Benefits may vary based on position, tenure/contract/grade level*

DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity.

About you

Position Qualifications:

  • Bachelor degree in Finance or equivalent like e.g. Diploma
  • 5-10 years of relevant work experience
  • System knowledge within financial applications incl Production system & CRM

Personal Qualities

  • Communicate effectively, is pragmatic, builds strong relationships and is able to influence
  • Aspiring to build leadership capabilities in team engagement, development, coaching and empowerment
  • Ability to create trust through robust delivery and strong relationship building
  • Have the ability to respect and understand cultural diversity and be able to communicate and relate to a number of people at different levels
  • Demonstrate foresight – know what is happening in the market, how will it impact us and what do we do to adapt to it
  • Keep a positive and proactive attitude, with a solution-oriented mindset
  • Be self-motivated, resilient and cope with work pressure
  • Strong system understanding and affinity towards automation technologies
  • Excellent communication skills and internal personal skills to motivate the team
  • Excellent process understanding and analytical skills
  • Promotes a diverse and inclusive culture
Security and compliance with statutory requirements in the countries in which we operate is essential for DNV. Background checks will be conducted on all final candidates as part of the offer process, in accordance with applicable country-specific laws and practices.

Benefits

Please note, benefits may depend on your contract type, please confirm with your recruiter.

Profit Share

You’ll be part of our global profit share scheme that means we all share in our success as a business. If we profit, so do you. This will be part of our Total Compensation approach each year and depends on our year-end results.

Insurance

Taking care of you with travel, life, and accident insurance.

Pension Schemes

We care about your long-term financial security and prioritize pension and retirement benefits to reflect our caring values.

Professional Development

We believe in the 70/20/10 learning model, where 70% of your learning comes from performing your everyday tasks and working on different projects, new areas and initiatives to gain new skills. 20% from working with others and mentoring and the rest from formal education.

Hybrid Working

Adapting to the changing world of work around the world.

Purpose-led organization

You become part of a world-leading company where we know and live our purpose; to safeguard life, property, and the environment, with the opportunity to tackle global change through your work.

Supportive and caring culture

We offer opportunities to connect through social and professional networks. Our largest community CONNECT, organizes after-work events and informal meetings throughout the year.

Attractive rewards

We focus on work/life balance and offer employees flexible working hours and workplace, annual vacation allowance, competitive pension, insurance, and a global profit share scheme.

Diversity, Equity and Inclusion

At DNV, our commitment to Diversity, Equity, and Inclusion is not only an ethical choice, but also a business decision.

Diversity, fairness, and a sense of belonging are a source of strength for our people, our business, and our customers, and help us to deliver on our purpose, vision, and values.

Learn more

Working here

Since 1864 we’ve been dedicated to safeguarding life, property and the environment. Today we remain at the forefront of new technologies and techniques to help our customers transform for a more sustainable future.

At DNV you can expect to deliver career and industry defining work. You’ll be given the time to build your network, the resources to support your development, and the freedom to satisfy your curiosity and desire to learn.

Learn more

Application Process

FAQs

Welcome to our Frequently Asked Questions page. We’ve put together answers to the questions we’re asked most often to help you find the information you need quickly and easily. Whether you're curious about our recruitment process, benefits or career growth and development, you should find the information below.

How can I find job openings that fit my skills and interests?

Explore our official job search page where you can use filters such as job type, location, and department to find roles that best match your qualifications and career aspirations.

What’s your application process like?

You can apply directly through our careers page by submitting your CV and any other documents we require (i.e. university diplomas/transcripts; visas; previous employment reference letters). Make sure your application is fully completed, and you tailor it to the specific job listing. 

Is your recruitment process designed to be inclusive and accessible?

Yes, it is. We're an equal opportunities employer and welcome applications from all candidates. We’re happy to support your need for any adjustments during the application and hiring process. Share the details of what you need within your application.

What types of interviews might I undergo?

Depending on your role, our interview process may include initial phone screenings, video conferences, and in-person interviews, focusing on both your technical abilities and our shared values. You can ask your recruiter specifically about the interview process for your role. 

How long does the hiring process typically take from application to decision?

The timeline can vary but we make every effort to reply to each candidate as soon as possible and keep everyone up-to-date with where they are in the recruitment process.

How do I know if a recruitment contact is legitimately from your company?

Official communication will come from our verified company email addresses. Carefully check any suspicious looking emails and if you have any doubts, don’t engage.

Are there any fees involved in your recruitment process?

No, we do not charge any fees at any stage of our recruitment process. All applications and interviews are free of charge, we will never ask you to pay any fees or make any payments – please be wary of any requests for payment as these are likely scams.

What should I do if I suspect a job scam?

If you encounter suspicious job postings or recruitment practices, do not provide personal information and contact your recruiter as soon as possible. We take these matters seriously. We will never ask you to pay any fees or make any payments part of our recruitment process.

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Disclaimer

Please beware of recruitment scams that pretend to be from DNV or its employees. We will never ask you to pay any fees or make any payments as part of our recruitment process.